The right document – in the right place, at the right time
Safety protocols are a key element of occupational safety in logistics and industrial environments. Clear rules must apply, especially during transport operations – from factory premises and loading and unloading zones to external carriers.
With eProtocole, eProtocole offers a fully digitalised solution for managing and distributing safety protocols in the transport environment.
Structured and traceable protocol management
The platform enables operators of logistics sites to provide their safety protocols centrally in a web-based SaaS portal. Documents can be uploaded in their current versions, updated and distributed to partner companies as often as required.
All processes – from provision and exchange with subcontractors to validation confirmation – are digitised and seamlessly documented. This makes compliance with legal obligations more transparent and audit-proof.
Geofencing provides context-related information
A key feature of eProtocole is the integration of geofencing. Drivers automatically receive a notification on their smartphone as soon as they approach a specific location.
Using the mobile device’s GPS function, the app recognises the location and ensures that the applicable safety protocol is provided at exactly the right time – immediately before entering the premises. This ensures that drivers are aware of the specific safety requirements of a location before they start work.
Mobile application for drivers
In addition to the web-based administration portal, eProtocole has a mobile app for drivers. This is available for smartphones and allows direct access to relevant safety documents.
Unique identification of the driver ensures that only protocols for locations to which the driver actually has access are displayed. This reduces information overload and increases the relevance of the content provided.
In addition, a QR code function facilitates access to safety protocols directly at the factory gate or entrance. By scanning the code, both regular and occasional transport partners gain immediate access to the necessary information.
Efficiency gains and risk minimisation
The digital management of safety protocols reduces paper processes, minimises version conflicts and increases the timeliness of documents.
At the same time, liability risks are reduced because the receipt and acknowledgement of safety instructions can be verifiably documented.
Especially in complex supply chains with numerous participants, the platform helps to avoid communication breakdowns and implement safety requirements in a standardised manner.
Data protection and standards orientation
Data processing is carried out in strict compliance with the General Data Protection Regulation (GDPR).
There are currently no specific industry-specific standards or certifications for platforms of this type.
As part of its ongoing development, the company is working on implementing the ISO 22301 and ISO 27001 standards in order to systematically map resilience and information security requirements.
Conclusion
eProtocole digitises the management of safety protocols in the transport and logistics environment and ensures that relevant information is provided in a targeted, timely and traceable manner.
Through the combination of a SaaS portal, mobile application, geofencing and QR code access, the solution offers a practical way to efficiently organise occupational safety and transparently meet regulatory requirements.
